Using advanced to convert a scanned document to a readable document

Once the document has been scanned, or if the document is available as an image file (bitmap, .jpg, .png, image .pdf), you can convert the document to a readable document using the built-in character recognition (OCR) function.

Use the advanced functions if you would like more control over the character recognition process.

  1. Choose the Start tab.
  2. Choose Extra > Extra  > Scan .
    The OCR dialog appears.
  3. Click Add file  and open the image file.
    You can add multiple files by repeatedly clicking Add file .
  4. The following buttons will prepare your document for character recognition:
    ButtonExplanation
    To move the page up one place. Click the page you want to move, then click the button to move it.
    To move the page down one place. Click the page you want to move, then click the button to move it.
    To delete a page. Click the page you want to delete, then click the button to delete it.
    To rotate a page 90% clockwise. Click the page you want to rotate, then click the button to rotate it.
  5. Click Advanced....
    The OCR dialog appears.
  6. Click to analyze the document.
    A colored border appears around all text boxes, pictures and tables. All text has a green border, pictures have a red border and tables a blue border. To improve the result of the analysis, see Editing a document analysis.
  7. Click to initiate the character recognition program.
    The result of the recognition program is displayed in the processing area on the right. If required, any recognition errors can be immediately corrected here. Double-click another thumbnail to view the recognition result for that page, and to make any corrections, as required.
  8. Click to do a test reading of the selected page. This step is not mandatory!
    Any recognition errors while proofreading, are presented to the reader to check.
  9. Click to save the document. Choose a location for saving the document, give the document a name and click Save.
    The document is saved as a readable PDF document. The document also contains the necessary information relating to text boxes and the reading order. As required, you can further customize the document, using the editing tools in SprintPlus. After the document has been saved, the readable file is opened in SprintPlus and can be read out loud immediately. For any problems, see Checking the readability of a PDF file.